FAQs & Checklist

Checklists and FAQs for Conveyancing in Adelaide

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Frequently Asked Questions (FAQs)

  • Q. What does a conveyancer do in simple terms?

    A. A conveyancer is responsible for ensuring that property is legally transferred from the vendor (selling the property) to the Purchaser (who is purchasing the property). We protect the interest of the Vendor and Purchaser to ensure that the property is settled as per the sale contract.

  • Q. What costs are associated with the purchase of a residential property?

    A. The major costs are as follows:

    • Stamp Duty on Transfer
    • Lands Titles Office Registration Fee (On Transfer)
    • Conveyancing Fees
    • Search Costs and Disbursements
    • Adjustments of Rates and Taxes
    • Finance Charges

    Please contact us to discuss the fees, as certain transactions may have additional fees; this is only a guide.

  • Q. What costs are associated with the sale of a property?

    A. The major costs of a sale are as follows:

    • Loan Repayments to a Financier
    • Real Estate Agent Commission and Expenses
    • Conveyancing Fees
    • Search Costs and Disbursements
    • Adjustment of Rates & Taxes

    Please contact us to discuss the fees, as certain transactions may have additional fees; this is only a guide.

Verification of Identity

To minimise the possibility of fraud, parties doing property transactions must undergo a process to verify their identity. The process involves a face-to-face interview during which particular identification documents are to be produced. Prospect Conveyancing must certify the document lodged with the Lands Titles Office that the verification process has been complied with.

  • Who may perform the verification of identity?

    The face-to-face interview may be performed by Prospect Conveyancing or a person appointed by us as an agent to undertake the verification on our behalf. If you cannot come to Prospect Conveyancing's office to perform the verification interview, we can arrange for the interview to be conducted at your local Australia Post Office. Alternatively, we can arrange for an agent to attend your home during or outside of business hours. Please contact Prospect Conveyancing to obtain the appropriate forms and ascertain the fees involved with an out-of-office interview.

  • What is the verification process?

    All persons must have their identity verified if they are a party to a property transaction. This includes a person who is acting on behalf of an incorporated body under a power of attorney and a company director and/or secretary. The verification process involves attending a face-to-face interview. In the interview, you must produce the documents set out below to verify that you are the person you purport to be. You must produce:

    • The highest category of documents possible
    • All documents pertaining to the category

Various Categories of Documents

(The person conducting the interview is required to make copies of these documents)

Australian Citizen or Resident

Category 1

(One of the following)

  • Australian Passport
  • Foreign Passport, including an Australian Resident Visa Label
  • (One of the following)
  • Australian Driver's Licence
  • Proof of Age Card (issued by a state or territory)
  • (If required) Change of Name*
  • Marriage Certificate
  • Change of Name Certificate

Category 2

(One of the following)

  • Australian Driver's Licence
  • Proof of Age Card / Photo Card (issued by a state or territory)
  • (One of the following)
  • Full Birth Certificate
  • Citizenship Certificate
  • (One of the following)
  • Medicare Card
  • Centrelink Card
  • DVA Card
  • (If required) Change of Name*
  • Marriage Certificate
  • Change of Name Certificate

Category 3

(One of the following)

  • Australian Driver's Licence
  • Proof of Age Card / Photo Card (issued by a state or territory)
  • (One of the following)
  • Full Birth Certificate
  • Citizenship Certificate
  • (One of the following)
  • Medicare Card
  • Centrelink Card
  • DVA Card
  • (If required) Change of Name*
  • Marriage Certificate
  • Change of Name Certificate 

Category 4(a)#

Declaration of Identity (Issued in the last three months)

(One of the following)

  • Full Birth Certificate
  • Citizenship Certificate
  • (One of the following)
  • Medicare Card
  • Centrelink Card
  • DVA Card
  • (If required) Change of Name*
  • Marriage Certificate
  • Change of Name Certificate

Non-Australian Citizen or Resident

Category 5

Foreign Passport

(One of the following)

  • Australian/Foreign Driver's Licence or Proof of Age Card
  • Full Birth Certificate
  • (One of the following)
  • Medicare Card
  • Centrelink Card
  • DVA Card
  • Foreign Government-Issued Identity Document
  • (If required) Change of Name*
  • Marriage Certificate
  • Change of Name Certificate 

*Must be issued by the Registry of Births, Deaths and Marriages. Documents issued by a celebrant are not acceptable.

Unable To Produce a Passport/Driver's Licence/Proof of Age Card (Category 4(a)#)

Few people are unable to produce a passport, driver's licence or form of photographic proof of age card. If you cannot produce one of these documents, you need to be accompanied by someone (called a Declarant) who can identify you. Please contact Prospect Conveyancing immediately for further information on this process to avoid any potential delays in settlement.

Overseas Verification of Identity

Verification of identity undertaken outside Australia and its territories must be performed by:

  • An Australian Consular Officer or Australian Diplomatic Officer
  • For Members of the Australian Defence Force, a Competent Officer Under the Defence Force Regulations 1952 (Cwth)

Please contact Prospect Conveyancing for the appropriate instructions and forms regarding an overseas verification interview.

What is Form 1?

Form 1 is the basis of the vendor's formal statement about certain details relating to the property being conveyed. It is required under section 7 of the Land and Business (Sale and Conveyancing) Act 1994 (SA).

  • Separate company – Prospect Form 1 Services Pty Ltd
  • Prepare for agents when selling property
  • Disclosure Statement to Purchaser includes Cooling-off rights
  • Require an eye for details – must be correct
  • Only prepared by a registered conveyancer and checked by a registered conveyancer

Business Settlements

  • Understand buyer and seller needs
  • Experienced in the transfer of business name and assignment of lease
  • Assist with preparation of Form 2's

We can answer all your questions about the verification of identity process. Promptly ask any questions to avoid delays, particularly if you cannot satisfy any requirements.

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